Part–Time Administration Officer Job Description
The part time Administration Officer (20 Hours per week) will report, and provide administrative support, to the CEO and other staff of Polio Survivors Ireland. The post holder is responsible for a wide range of general administrative and office duties including managing purchasing and receipt of invoices, the development and update of policies and procedures and reporting to funders and regulators. The position is based in our office in Dublin. Working from home one day per week is possible after a two month induction period.
Salary range is €20K to €22K per annum for a 20 hour working week, depending on experience.
Key Responsibilities
Policies & Procedures
· Update current policies, procedures and standards in consultation with the CEO, Board and Board Sub-committees
· Develop and draft new policies, procedures and standards as required in consultation with the CEO, the Board and Board Sub-committees
· Regularly monitor and review the implementation of policies and procedures
Financial
· Arrange purchasing of office and non-service supplies
· Match invoices to purchases and forward to the bookkeeper
· Record and track fundraising, member subscriptions and miscellaneous income
· Make weekly bank lodgments
· Manage petty cash
Funding Administration
· Prepare applications to major funders as required
· Complete HSE Service Arrangements and other funder agreements as required
· Report to HSE and other funders on expenditure as required
· Compile and return reports to funders as required
Regulation
· Prepare reports for regulatory authorities as required
· Support Polio Survivors Ireland in the implementation of the Governance Code
· Ensure Polio Survivors Ireland meets all other regulatory requirements
Membership
· Update the contact database
· Organise mailings and other communications with members as required
· Manage member events such as the Annual Conference
General
· Provide day to day administrative support for the CEO, Board, Board Sub-Committees and other staff of the organisation
Please note this is not an exhaustive list. Polio Survivors Ireland is a small but busy organisation. The post holder will be expected to be comfortable multi-tasking, be flexible in their duties and undertake all other tasks assigned to them by the CEO and the Board.
Person Specification
Essential
· Strong numeracy, English writing, composition and literacy skills
· Highly organised individual with ability to manage own time and multi-task
· Experience of managing purchases, invoices and cash
· Skills & experience in project planning and/or event management
· Experience of developing policies and procedures
· Track record of report and letter writing
· Experience of undertaking a wide range of administrative tasks
· Competent in use of MS Office programs especially Word & Excel
Advantageous
· Experience of reporting to funders
· Experience of working in a voluntary/charitable organisation
· Good communication skills
· Experience of working with databases
Polio Survivors Ireland is an equal opportunities employer